DATA PRIVACY NOTICE
South Coast Church, St Austell
1. Your personal data – what is it?
Personal data relates to a person attending South Coast Church who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in South Coast Church’s possession, such as contact details, contact preferences, date of birth and photographs.
The processing of personal data is governed by the General Data Protection Regulations (the “GDPR”).
2. Who are we?
South Coast Church is the data controller (contact details below). This means the Church is responsible for the way your personal data is processed and for what purposes.
3. How do we process your personal data?
South Coast Church complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
· To enable the Church to provide a voluntary service for the benefit of the public.
· To administer membership records.
· To enable the Church to carry out safeguarding checks.
· To fundraise and promote the interests of the Church.
· To manage the Church’s employees and volunteers.
· To maintain the Church’s own accounts and records (including the processing of Gift Aid
· To depict the activities of the Church through photographs.
· To inform you of news, events, activities and services concerning South Coast Church.
4. What is the legal basis for processing your personal data?
· Processing is carried out where your consent has been obtained (for the purposes outlined above).
· Processing is carried out where necessary for fulfilling obligations under employment, social
security or social protection law, or a collective agreement.
· Processing is carried out by the Church provided:
o the processing relates only to members, former members, or those who have regular contact with
the Church; and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the legal guidelines. Specifically, we retain Gift Aid declarations, financial records and associated paperwork for a minimum of 6 years after the calendar year to which they relate.
All other personal data is reviewed every 3 years.
7. Your rights regarding your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
· The right to request a copy of your personal data which South Coast Church holds about you.
· The right to request that South Coast Church corrects any personal data if it is found to be
inaccurate or out of date.
· The right to request your personal data is erased where it is no longer necessary for South
Coast Church to retain such data.
· The right to withdraw your consent to the processing of your data at any time.
· The right to request that South Coast Church provide you with your personal data and where
possible, to transmit that data directly to another data controller (known as the right to data
· The right, where there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing by South Coast Church.
· The right to object to the processing of your personal data by South Coast Church.
· The right to lodge a complaint with the Information Commissioner’s Office.
8. Further processing
If South Coast Church wishes to use your personal data for a new purpose, not covered by this Data Privacy Notice, then the Church will provide you with a new notice explaining this new use prior to commencing the processing. Where necessary, the Church will seek your consent prior to the new processing.
9. Contact Details
To exercise all relevant rights or lodge queries and complaints please in the first instance contact the Church Administrator, email: firstname.lastname@example.org.
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.